How to get the most out of your meetings with legislators.

By AWC staff

Many city officials don’t realize just how much influence they can have at the state level. You are one of your legislators’ constituents, and the information and stories you share during one-on-one meetings can yield positive results. Building strong relationships and communicating consistently and effectively with your legislators is key to being a good advocate for your city.

Meeting with a legislator can be daunting. However, preparing in advance can help you feel more confident and be more effective. Ensure your meeting is a success by following these guidelines.

• Do share stories. Providing facts and figures is important, but sharing stories and experiences can be more compelling. Frame your city’s “ask” with a local example of the impact on your shared constituents. Impacts on people will resonate more than impacts on governmental operations.
• Do be concise. One-on-one time with a legislator is a precious commodity—you will be lucky to have 15 minutes—so it’s important to use it strategically. Plan what you want to say and write out your talking points. Offer to provide more details to your legislator or their staff before or after the meeting.
• Do ask for clear commitments to work on your issues. You want your legislator to not only understand your position on a particular issue or bill but also support it. Ask them to commit to voting a certain way or to working with other parties to find compromises.
• Don’t try to cover too much. Given your legislator’s busy schedule, especially during the legislative session, you probably won’t have time to discuss your city’s entire legislative agenda. Identify your top three to five issues and stick to them.
• Don’t complain or blame. It’s easy to focus on the negative, especially if you’re worried about the impact of a bill on your city. Instead, offer constructive alternatives. If your solution involves money, be prepared for your legislator to ask how the state should pay for it and have suggestions in mind.
• Don’t forget to follow up. Being respectful goes a long way toward building goodwill with your legislator. After your meeting, send a follow-up email expressing your gratitude for their time. Include a summary of the issues you talked about and offer to meet again in the near future.