Published on Jan 08, 2020

Employee Benefits Coordinator


Association of Washington Cities (AWC) is recruiting for a full-time Employee Benefits Coordinator for the AWC Employee Benefit Trust (Trust) to join our dynamic and fast-paced team. The top candidate will provide excellent customer service and will be highly motivated and detail oriented.

What you'll be doing

  • Assist in the administration of all benefit programs, including medical, dental, vision, life, long term disability, employee assistance program, tax-favored accounts, and long-term care
  • Work closely with the Program Manager and Marketing-Field Service Coordinator to create and deliver benefit presentations at member sites
  • Provide assistance in staffing benefit fairs
  • Coordinate all aspects of drafting and issuing Request for Proposals for vendor services and assist in the interview and selection process and document all pieces for audit purposes
  • Participate in development and oversight of an annual operating budget including processing invoices for payment and monitoring monthly financial reports
  • Compile required financial and accountability audit information
  • Plan an educational program for current and potential members
  • Contribute to the development and implementation of market-relevant benefit plan designs
  • Involvement with all aspects of annual benefit renewal
  • Maintain a strong awareness of federal and state laws to confirm necessary programs, processes and documentation are implemented in order to ensure compliance
  • Compliance reporting and answer related questions, in particular those generated by the DOL, IRS, ACA, and the State Risk Manager (SRM)
  • Write employee/employer communications
  • Troubleshoot benefit issues from members and vendors as appropriate
  • Staff various events of the organization as requested

What you bring to the team

  • Associate degree in business, healthcare or related field; experience may be substituted year-for-year for academic achievement. Bachelors degree preferred.
  • Five years’ experience in benefits administrations or work with a multi-employer association or non-profit organization in an employee benefits related position
  • Extensive working knowledge of the principles and practices utilized in the health care industry
  • Extensive working knowledge of the trends and complete inventory of employer provided employee benefits
  • Thorough understanding of regulatory/statutory environment including but not limited to health care reform, HIPAA privacy and security requirements
  • Knowledge of compliance-related issues, in particular those generated by the DOL, IRS, and ACA.
  • Extensive working knowledge of human resources regulations and labor relations
  • Knowledge of basic math, accounting and finance practices
  • Skilled communicator with the ability to communicate effectively both orally and in writing
  • Ability to be flexible and open to changing priorities
  • Ability to make effective decisions and to act independently with assigned duties
  • Proficient in Microsoft Office Professional and have the ability to learn and use a wide variety of proprietary software
  • Strong analytical and project management skills
  • Ability to keep sensitive and confidential material private
  • Ability to meet deadlines and complete assigned tasks in a timely manner
  • Ability to model the organization’s high standards of quality customer service to all internal and external customers

How to apply

Only candidates who reflect the minimum qualifications listed on the job description will be considered.

Failure to follow the application instructions below may lead to disqualification.

Complete the application and attach:

  • A cover letter that specifically addresses how you meet the qualifications for this position
  • Current resume

All applications must be submitted by 5 pm, January 29, 2020.

We value our employees hard work, integrity, and dedication to our members. In return for your service, we offer you a starting annual salary range of $62,141 – $70,468, DOQ and an outstanding benefits package.

If you have questions about process, or need reasonable accommodations, please email

AWC is a private, nonprofit, nonpartisan organization, which provides a wide array of legislative, training, and other services to all 281 cities and towns in the state of Washington. The AWC Employee Benefit Trust is Washington's premier local government benefit pool for cities, towns, and other local governments. We provide quality, efficient, and cost-effective benefit and health promotion programs with the highest level of service.

We subscribe to the principles of an equal opportunity employer and shall recruit, interview, hire, classify, train, promote, demote, discipline, transfer, terminate, and set rates of pay or other compensation on the basis of merit and qualification without regard to race, religion, creed, sexual orientation, color, national origin, physical disability, sex, age, gender identity, or genetics.

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