We provide U.S. DOT audit assistance
If your jurisdiction has been notified of an audit by Washington State or U.S. DOT, or if you would like assistance in reviewing your files prior to an audit, we can help. AWC contracts with PROCOM to ensure members receive consistent and up-to-date advice on procedural compliance.
The purpose of an audit is to ensure:
- Compliance with the appropriate U.S. DOT testing regulations;
- Your U.S. DOT company policies are followed;
- Employees and supervisors receive appropriate education and training;
- Whether employees were removed from performance of duty following violations; and
- Adequate documentation is maintained.
Auditing assistance can include:
- Reviewing existing policy for compliance
- Records management (storage, accessibility, record retention)
- Pre-employment testing prior to safety sensitive duties
- Inquiries to previous employers
- Chain of custodies matched to test drug test results
- Random testing conducted timely
- Reasonable suspicion documentation
- Semi-annual lab reports
- Annual MIS reports (when required)
- Supervisor and/or employee training documentation
- Collection sites
- Prepare the DER to conduct a site review and know what to look for.
- Conduct a mock collection site visit for compliance. Site visit could be either unannounced or scheduled. Report findings back to DER.
- Conduct DOT collector training, including: regulation requirements and proficiency demonstration of 5 consecutive error-free mock collections. This training can be offered to the employer and/or available to collection sites. This training IS NOT a train the trainer course. This is a full day course.
- Breath Alcohol Technician training for Intoximeter Alcohol Sensor IV/RBT IV or Intoximeter Alco Sensor IV at Work devices. This training can be offered to the employer and/or available to collection sites. This training IS NOT a train the trainer course. This is a full day course.
- Breath alcohol regulation training. This course is offered to employers only, not to qualifying breath alcohol technician. This a half day training.
Contact your AWC staff for more information.