Frequently asked questions
To fully enjoy this year’s conference experience, please refer to these frequently asked questions.
View AWC’s code of conduct and terms of agreement.
When will the Annual Conference take place?
The conference will take place June 18-21, 2024. All sessions will be held in person at the Hilton Vancouver Washington Conference Center.
What time are scheduled events taking place?
Refer to the conference schedule to see when specific events are taking place. All session times are PDT.
Do I have to be a member of AWC to attend?
This year’s conference is open to all AWC members and Associate Members. Learn how to become an Associate Member.
Will conference sessions be recorded?
Sessions will not be recorded.
Will there be a virtual option to attend the conference?
There will not be a virtual option to attend. All sessions will be held in person at the Hilton Vancouver Washington Conference Center.
Can I pay with a credit card?
If you pay with a credit card, your billing address must match your address in the registration process. If it does not, add a new address that matches—otherwise your payment will be declined. You also have the option to ask for an invoice.
Will I receive a confirmation of my registration?
Upon registration, you will be able to email the registration confirmation to your email account or to multiple email accounts.
What does my registration include?
- Name badge
- All conference sessions
- Tuesday President’s Welcome reception
- Wednesday continental breakfast, networking lunch, and exhibit reception
- Thursday networking breakfast, lunch, and reception
- Friday networking breakfast
- Exhibit
- Conference app
- Access to materials via conference app beginning June 18 at 8 am
If a governing body attends a training session, is it a public meeting subject to the OPMA?
MRSC has advice on attending trainings, and you should always consult with your city attorney on questions about the OPMA.
Can I share registration with a co-worker?
No. The registration fee includes access to the conference for one person. Badge sharing or splitting is strictly prohibited.
If I cancel my conference registration, can I get a refund?
Registration cancellations and refund requests must be made in writing by May 20, 2024. A refund of the full fee, minus a $75 administrative fee, will be given for cancellations received by that date. Submit all requests to registration@awcnet.org.
AWC regrets that refunds will not be given for no-shows. Substitutions are gladly accepted! The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution.
Conference badge sharing is strictly prohibited. In the event that the Annual Conference is cancelled, or any portion of the event is cancelled, we will make every attempt to notify you. View our terms & conditions.
What can I expect at the exhibit?
Annual Conference sponsor and exhibit booths will be set up in the Exhibit Hall on Wednesday, June 19 from 7:30 am – 4 pm and Thursday, June 20 from 7 am - Noon. Stop by each booth to chat with sponsors and exhibitors to learn about their company’s services. Join us for the Exhibit Reception Wednesday evening from 5:30 – 7 pm.
Can I earn continuing education credits for attending the conference?
Upon completion of the conference, elected officials will automatically receive 10 credits towards the Certificate of Municipal Leadership (CML) in the effective local leadership competency area.
Menus
If you have special dietary needs, please inform the staff at the registration kiosk at least two hours prior to a meal event. You will receive a special meal ticket to present to your server at the event. Unless prior arrangements are made, the serving staff will not be able to accommodate special requests. Menus for specific meals or events are posted near the AWC Registration Kiosk.
How do I make hotel reservations?
Check out the Annual Conference lodging page for hotel locations and information on reservations. Please direct questions regarding hotel reservations to Gina Abram at 360-753-4137 or registration@awcnet.org.
How can I request disability accommodations?
AWC strives to provide accessible educational opportunities for all individuals, including those with disabilities. Please contact Gina Abram at AWC, 360-753-4137, at least seven business days prior to the conference if any disability accommodations are needed. For TDD users, please use the state’s toll-free relay service, 800-833-6388, and ask the operator to dial the AWC numbers.
Parking
Parking Rates at the Hilton Vancouver:
- 0-3 hours valet = $8
- 3-8 hours valet = $22
- Overnight self-parking = $34
- Overnight valet parking = $44
View additional parking options